Office of Institutional Compliance

University Policy Library

Retirement Incentive Option 2020 Procedure

Step	Description	Responsibility	Timing
1	Discuss the program with appropriate department contacts.	EE/CCAU contact	Late July through October 19, 2020
2	Provide materials to estimated eligible employees	TC	No later than August 3, 2020
3	Post materials on web site for reference	TC	No later than August 3, 2020
4	Review materials	EE	By October 19, 2020
5	Resolve any outstanding questions	EE/CCAU contact/OHRCC	By October 19, 2020
6	Complete the RIO 2020 Agreement and return to department contact	EE	Between August 17 and October 19, 2020
7	Provide ADEA statistics to EE, certify eligibility, determine years of service, sign and route to TC	CCAU contact	Between August 17 and October 19, 2020
8	Receive RIO 2020 Agreement and verify eligibility. Email acknowledgement to EE and CCAU contact.	TC	Within 1 week of submission
9	Work through retirement date	EE	No later than January 15, 2021
10	Complete application for retirement and return to TC if applicable. Enroll in Medicare Part B if appropriate.	EE	Within 30 days of last day of work
11	Sign release and return to TC (Releases signed before the last day of work will not be accepted.)	EE	Last day of work, between August 17, 2020 and January 15, 2021
12	Enter appropriate information into PeopleSoft	CCAU contact	Last day of work, between August 17, 2020 and January 15, 2021
13	Receive release, verify eligibility, and hold information for the 15-day recission period. Enter retirement benefit coverage into HRMS as appropriate.	TC	Last day of work, between August 17, 2020 and January 15, 2021
14	Deposit $19,000 to EE HCSP account	TC	Within 1 month of last day of work
15	Bill retirees for medical and dental coverage	Medica/Delta Dental	Within 1 month of last day of work
16	Ensure that any requests to backfill positions follow established procedures	CCAU Contact	Ongoing
17	Verify that EE has not been rehired at the University	TC	Within 1 week of July 15, 2021
18	Deposit $19,000 to EE HCSP account for those who remained off of University payroll	TC	No later than August 15, 2021

Responsibility Abbreviations

EE – Employee
CCAU – Campus, College or Administrative Unit
TC – Total Compensation Department
OHRCC – Office of Human Resources Call Center
HRMS – Human Resource Management System
HCSP – Health Care Savings Plan

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