Printed on: 04/24/2019. Please go to for the most current version of the Policy or related document.

Verifying Highest Degree

Administrative Procedure

Verification of the highest degree is required for all new faculty and academic professional and administrative (P&A) employees except those excluded below. This verification is to be obtained by the hiring department and may be provided in the form of:

  • A letter from an authorized university official that degree requirements have been met by a specific date;
  • A photocopy of a transcript showing the date of the degree; or
  • A photocopy of the degree certificate.

Verification may also be obtained through a background check handled through the Office of Human Resources (OHR). For more information and process steps, consult the Administrative Policy: Pre-hire Background Verification.

Verification of highest degree is not required for persons in either of the following two categories:

  • Academic employees on "without salary" status; (i.e., individuals for whom no salary dollars will be paid through the University of Minnesota payroll system), and
  • Visiting faculty (appointment type V), either having "with" or "without salary" status. Refer to the Administrative Policy: Academic Appointments with Teaching Functions for a complete description of visiting faculty.

Should faculty or P&A employees holding non-salaried appointments be subsequently placed on the University payroll, verification would then be required except in the case of those individuals on visiting faculty appointments.

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