Printed on: 04/21/2019. Please go to for the most current version of the Policy or related document.

Hiring Selected Senior and Other High-Level Leaders (as noted in this procedure): Senate Committee Involvement (Twin Cities, Morris, Rochester)

Administrative Procedure

When hiring the following senior and other high level leader positions, the appointing authority will involve Senate committees in forming search committees and in interviewing finalists.

Leader Positions Covered and Associated Senate Committees

  1. The following list specifies the positions to which this process applies and the Senate committees that are to be involved in the search process.

    Leader Positions and Associated Senate Committees
    PositionSenate Committee(s)
    Executive Vice President and Provost Educational Policy
    Vice President for Clinical Affairs and Dean of the Medical School  
    Vice President for Research Research
    Vice President and Chief Financial Officer Finance and Planning
    Special Assistant to the President for Government Relations  
    Chief of Staff, President's Office  
    Vice President and Chief Information Officer Information Technologies, Library
    Vice President for Human Resources Faculty Affairs
    Vice President for Equity and Diversity Equity, Access, and Diversity
    Vice President for University Services Finance and Planning
    Chancellor (not Crookston or Duluth)  
    Vice Provost and Dean of Graduate Education Educational Policy, Research
    Vice Provost and Dean of Undergraduate Education Educational Policy
    Vice Provost for Faculty and Academic Affairs Faculty Affairs, Academic Freedom and Tenure
    Vice Provost for Distributed Education and Instructional Technology  
    Vice Provost for Student Affairs Student Affairs
    Assistant/Associate Vice President, Sponsored Projects Administration Research
    Associate Vice President Audits Finance and Planning
    General Counsel Judicial
    University Librarian Library
    Director of Equal Opportunity and Affirmative Action Equity, Access, and Diversity
    President and CEO, University of Minnesota Foundation Finance and Planning
    Director, Intercollegiate Athletics (Twin Cities campus) Advisory Committee on Athletics, Faculty Academic Oversight Committee for Intercollegiate Athletics

Senate Committee Participation in the Appointment of Search Committees

Non-administration members of search committees for the specified positions will be chosen by the appointing authority after consultation with the chair of the Senate Consultative Committee (SCC).

  1. The appointing authority will ask the chairs to submit, by a specified date, nominations of faculty, P&A, civil service staff members or students, as appropriate, to serve on the search committee. The appointing authority will identify the number of individuals in each category expected to serve on the search committee. The number of individuals nominated should be greater than the number expected to serve on the search committee (perhaps twice as many), in order to provide the appointing authority flexibility in the choices. The appointing authority will select the members of the search committee from among those nominated or will consult with the SCC chair about alternative choices.
  2. The SCC chair will ordinarily be given at least two weeks notice of the need for nominees to the search committee.
  3. If the SCC chair is unable to provide nominations by the date specified, the appointment authority may appoint the search committee without Senate committee consultation.

Senate Committee Participation in Interviews of Finalists

Representatives of the Faculty, Student, P&A, and Civil Service Consultative Commitees and the members of the designated additional committees will be given an opportunity to attend an interview with each finalist. Interviews will be scheduled irrespective of the scope of the search (full, limited, or non-competitive appointment); in the case of non-competitive appointments, there will be an opportunity to interview the finalist before the position is offered to the finalist.

Interviews may be arranged for governance participants alone or in conjunction with others, but will be separate from any public presentation by the finalist.

The SCC chair will be supplied, in advance of the interview, copies of the position description and the curriculum vita of each finalist, for distribution to governance participants.

Governance participants will provide comments as quickly as possible to the appointing authority. Their views will be submitted as a summary of opinions or as a collection of individual comments.

It is understood that governance interviews, especially during the summer or when scheduled on short notice, may involve small numbers of participants and there may not be consistent representation for all the finalists for the position. The hiring process should not be slowed or hindered by this circumstance. If the SCC chair determines that other Senate committees should be represented in interviews with finalists, the SCC chair may delegate responsibility for identifying individuals to such other committees. If the Faculty Consultative Committee is identified, it may invite other faculty members, including past members of FCC, to participate in the interview process. The same is true for the P&A, Civil Service, and Student Senate Consultative Committees and their respective constituencies.

Legislative History

The protocol was adopted by the Senate on February 18, 1993, as part of a consent package, without debate, and approved by the administration on April 26, 1993.

Revised Fall, 1998, to reflect changes in the University's administrative organization and titles of senior officers.

*In the parlance of the categorization of administrative appointees at the time this protocol is written, it covers class numbers 9301-9305, 9314, 9316, 9321-9328, and a few of the individuals in class 9330.

**The selection of the University President is the legal responsibility of the Board of Regents and the search committee for this office is the members of the Board. The Board of Regents has customarily consulted the Senate Consultative Committee regarding the search and included faculty, staff, and student representation on a search advisory committee.

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