Glossary of Terms
Academic Work
A "scholarly, pedagogical or creative work . . ." Board of Regents Policy: Copyright, §II, subd. 3. Whether a work is an academic work or not will be determined consistent with the traditions, customs and practices within the relevant academic discipline.
Academic Year
The combination of fall and spring semesters.
Academic Year of Service
The equivalent of two semesters of employment at 67 percent time or greater as a member of the faculty at the University.
Academic/Administrative Unit Head
Individuals who provide overall leadership for the unit and the University in general. They participate in policy formation and ensure policy implementation for their unit. They are also responsible for their unit’s overall financial management.
Acceptable Use
This term consists of these related concepts:
  • Information/data and systems may only be used by authorized individuals to accomplish tasks related to their jobs. Use of the information and systems for personal gain, personal business, or to commit fraud is prohibited.
  • Information not classified as Public must be protected, and must not be disclosed without authorization. Unauthorized access, manipulation, disclosure, or secondary release of such information constitutes a security breach, and may be grounds for disciplinary action up to and including termination of employment.
Acceptance Agreement
A document signed by a donor, a foundation and the University that specifies the purpose of a gift and how it will be administered.
Accounts Receivable

Amounts due the University of Minnesota for credit sales of goods or services to external customers, including sponsors of University research. An account receivable is created upon the shipment of a product, rendering of a service, accumulation of costs, or satisfaction of a performance step as outlined in an agreement. An account receivable may be due or not yet due; a receivable that is due is a claim against a customer that the University has the right to collect at the present time.

Accounts Receivable Aging
The aging is the starting point for the evaluation of the collectability of accounts receivable and often triggers appropriate actions to mitigate the potential for bad debt.
Accrue Expense
Goods or services are received from external entities (non-University departments) in the current accounting period, but payment for the goods or services will be incurred in a future accounting period. The expense should be recorded in the current accounting period.
Accrue Revenue
Revenue is earned from an external entity (non-University department) in the current accounting period, but payments will be collected in a future accounting period. The revenue should be recorded in the current accounting period.

Glossary of Terms

This page allows you to search or browse definitions of terms from the "definitions" sections of Administrative Policies. Please note that when definitions were specific to a particular policy, they were not included.