APPENDIX TO POLICY
Implementation of Doctoral Thesis Credit Policy
Effective Fall 2011
Effective fall semester 2011 (but no later than fall 2013), graduate programs have the right and responsibility to decide
- to continue to require program doctoral students to register for doctoral thesis credits (xxxx-8888) no sooner than the term following their successful preliminary oral examination,
- to provide "research ready" doctoral students in their program the option to register for xxxx-8888 prior to passing the preliminary oral examination and upon consultation with their advisor.
What does this mean for your college and its graduate programs?
- The graduate program faculty must vote to
- continue to require successful completion of the preliminary oral examination for xxxx-8888 registration, or
- allow their "research ready" doctoral students to register for xxxx-8888 prior to passing the preliminary oral examination and decide the nature of advisor consultation needed prior to their students' xxxx-8888 registration.
- If the graduate program faculty vote to continue to require successful completion of the preliminary oral examination for xxxx-8888 registration, no further action is needed.
- If the graduate program faculty vote to allow their "research ready" doctoral students to register for xxxx-8888 prior to passing the preliminary oral examination, the graduate program staff assigned by their program must
- enter into ECAS the relevant changes to their program's xxxx-8888 registration policy, submit to their college, and ensure college approval of the xxxx-8888 ECAS changes, and
- collaborate with graduate program faculty as needed to ensure that the graduate program's student handbook reflects the faculty's decision regarding xxxx-8888 registration policy.
[Note: Permission numbers may not be used to control registration for xxxx-8888. Unless a program opts to allow all of its doctoral students to register early for doctoral thesis credits, the program must assign the "Early Thesis Credit Registration" (ETCR) student group to each student in the program who has been deemed to be "research ready" (in consultation with the student’s advisor) but who has not yet passed the preliminary oral examination. Programs that wish to enable early thesis credit registration using the ETCR student group should update the ECAS consent requirement associated with their 8888 course to indicate “[Ph.D. student in the major and ETCR] or [Ph.D. student in the major and DOCT]”—for example, "[EPsy Ph.D. student and ETCR] or [EPsy Ph.D. student and DOCT]." (The Doctoral Candidate student group, "DOCT," is centrally assigned to students once they pass the preliminary oral exam.) For questions about use of the ETCR student group, contact email@example.com.]
- The graduate program's college must have its designated ECAS approver review and approve xxxx-8888 ECAS changes submitted by the college's graduate programs
The Graduate Student Services and Progress (GSSP) staff will continue to collaborate with graduate programs to ensure the accuracy of students' accumulated xxxx-8888 thesis credits, as well as to monitor the Full-Time Equivalent Status (xxxx-8444) and "post-auditing" xxxx-8444 registrations to assure compliance with Federal requirements. The Graduate School is available for consultation as needed.
Issues to consider:
- Budgetary implications of thesis credit registration
- Recognition of faculty workload
- Student effort at early and later stages of the student's degree program
- Advising effort at early and later stages of the student's degree program
- Compliance with federal requirements for eligibility to register for Full-Time Equivalent Status (xxxx-8444)
- Relationship of doctoral "pre-thesis" credits (xxxx-8666) to doctoral thesis credits