Crookston Campus Policy
The responsibility for the decision to close the Crookston Campus at any time rests with the Chancellor or designee. In the Chancellor's absence:
- Vice Chancellor for Academic Affairs
- Associate Vice Chancellor for Student Affairs
- Designated Academic Department Head
The Chancellor or designee will notify the Director of Communications (218-281-8438) to alert the campus, community, and media. The U of M President's Office will also be notified by the Chancellor’s Office as soon as possible after a decision to close.
- SAFE-U Messages: Text messages will be sent to mobile devices of those taking part in the SAFE-U emergency notification system.
- E-MAIL MESSAGES will be sent to the official campus distribution list, which includes all current students, faculty, and staff.
- UMC WEBSITE AND SOCIAL MEDIA: Messages will be posted on the UMC website (home page and Today page) and social media (UMC’s Facebook page www.facebook.com/umcrookston).
- RADIO: KROX (AM 1260) Crookston
- TELEVISION: WDAZ (Channel 8); KVLY (Channel 11)
Closing for the Day: When possible, the decision and announcements will be made by 6:30 a.m. The announcement will include the Children's Center also being closed. The typical duration for the closing will be for the entire day, including evening classes, unless otherwise noted. Other shifts are expected to report to work unless specifically notified otherwise. Should Crookston schools be closed, not delayed, but the University remains in session, a positive announcement will be made over the radio.
Closing During the Day: When conditions warrant closing of the college during a regular school day, the campus switchboard operator will relay this information to all department offices. Facilities Management will notify the Children's Center and the Northwest Research and Outreach Center when a decision has been made to close the campus. Two hours of lead-time will be given the Children's Center, if possible. Both the Children's Center and the Northwest Research and Outreach Center may close independent of the campus.
Closing for Special Events: Events with UMC sponsorship and non-UMC events held on campus are subject to the official general closing. When possible, major public events (e.g., intercollegiate athletic events, concerts and lectures) will be mentioned in the closing announcement.
Designated Essential Employees: Several University functions are typically open during an official closing. Some employees in these functional areas are required to report to work in the event of an emergency closing unless specifically informed by their supervisor that they are not to report. "Essential employees" designated for this policy are those "required to protect the health and safety of human and animal life and the basic security of this University's physical plant and equipment". Those employees deemed essential may change according to the situation.
Other Employees: Other employees essential to the safety of persons or property may be required by their departments to work during any or all of an official emergency closing.
Employees whose work schedule begins during an official closing will be paid for those hours officially closed.
- Employees who are at work when an official closing is declared will be sent home and paid for the balance of their scheduled hours.
- Employees on approved vacations, sick leave, or leave of absence without pay when an official closing is declared will be charged for vacation, sick leave, or leave without pay as previously arranged.
- Employees required to work during an emergency closing that falls within their normal work week will be awarded equivalent time off at regular pay for hours worked during the official closing. Time off granted under this policy must be authorized and approved by the supervisor and must be taken at a time convenient to the department. If an employee works additional hours, the hours may be subject to overtime provisions in the Civil Service Rulebook or the appropriate collective bargaining agreement.
- Employees who do not report to work when the campus has remained open during a storm (not an official closing) have the option of taking the storm time off as: (1) vacation, (2) compensatory time, or (3) making-up the hours at a time mutually agreeable with the supervisor.
- Facilities & Operations (Heating Plant 218-281-8495; Facilities & Operations 218-281-8490)
- The Heating Plant will become the Emergency Operations Center during closings. The Facilities & Operations Director, if off campus, will maintain telephone communications with the heating plant. Pending decision of the Facilities & Operations Director, two operating engineers may be on duty in the Heating Plant until the emergency subsides.
- Pending decision of Facilities & Operations Director, grounds personnel may stay on campus during emergency conditions and will periodically check with Facilities & Operations Director and the Heating Plant for messages.
- Communications (Heating Plant 218-281-8495; Facilities & Operations 218-281-8490)
- Emergency messages should be left with the Heating Plant if the desired extension cannot be reached.
- Dining Services (Dining Services 218-281-8538; 2nd floor kitchen 218-281-8539; Brown Dining Room 218-281-8538)
- The Dining Services Director will annually review an emergency plan that provides for the food needs for the students and staff who remain on campus.
- Student Health Services (218-281-8512; Emergency Pager (8:30 am-4:30 pm ) 800-930-9540)
- The Student Health Service will annually update an emergency health plan for the campus. In the event there is a need for medical consultation and the nurse is not on campus the Emergency Room (281-9450) at Riverview Hospital should be contacted. In the event of a medical emergency on campus call 9-911.
- Residential Life/Campus Security (281-8530; Maintenance Cell 218-289-0523; CA Duty Phone Cell 218-289-0604)
- The Residential Life Director will annually review the emergency plan with staff. During emergencies the Director for Residential Life/Campus Security or a designee should remain on campus.
- Agriculture and Natural Resources Department (218-281-8101)
- The Department Head will annually review an emergency plan with the agriculture staff for the feeding and watering of animals housed in the horse stables and the beef/sheep units. Provisions should also be made for emergencies that might arise in the greenhouses.
- Children’s Center (218-281-8285)
The Children's Center Director will annually review an emergency plan with Children's Center staff. In extreme conditions, provisions are available for care of the children until the conditions subside.
REASON FOR POLICY
The University recognizes the need to prepare for unexpected situations or respond to weather that may require the closure of all or part of a campus; to identify the decision-making hierarchy for such closures; to ensure timely notification to students, staff, faculty, and visitors; and to confirm affected individual responsibilities in the event of a closure.
There are no procedures associated with this policy.
- March 2016 - Revised
- August 2009