APPENDIX TO POLICY
Tuition benefits only cover tuition depending upon the appointment percentage and the number of registered credits. Information regarding the University fee and how it is calculated may be found at Student OneStop.
Tuition benefits do not pay for other charges, such as lab fees, installment fees, late charges, late registration fees, etc., which are assessed by Student Accounts Receivable and charged to the student's account. Graduate assistants are responsible for payment of such charges not covered by GA tuition benefits.
Fall and Spring
To be eligible for GA tuition benefits during Fall and Spring terms, the following requirements must be met:
- At least 98 hours must be worked during the semester payroll dates to receive tuition benefits, and
- The graduate student must be registered for the minimum number of credits.
Note: Eligibility for a non-resident waiver requires the GA to work at least 195 hours during the semester payroll dates.
May and Summer Sessions/Terms
To be eligible for GA tuition benefits during May and Summer sessions/terms, the following requirements must be met. Also refer to the procedures, Obtaining Tuition Benefits for May and Summer Sessions/Terms.
- a. To receive tuition benefits, students must be placed in a tuition bearing classification title.
- To receive maximum tuition benefits for the Summer term, students must work at least 260 hours during the 13-week term (except students in job code 9574).
- To receive any tuition benefits, students must work at least 65 hours during the 13-week term.
- Students with job code 9574 (Summer Session Teaching Assistant with tuition benefits) must work at least 160 hours during the May/Summer session in order to receive maximum tuition benefits during the May/Summer session and at least 40 hours during the May/Summer session in order to receive any tuition benefits.
- Hours worked must be within the official summer calendar dates. Refer to Payroll & HRMS Calendars.
Flexible Hourly Appointment Tuition Benefits
A flexible hourly appointment provides a tuition benefit at the start of the semester. The employing department will provide the Graduate Assistant Employment and Services (GAES) with an estimate of the number of hours to be worked during the semester.
This type of appointment can be beneficial if the number of estimated hours or more is worked during the semester; however, if less than the estimated hours (even by one hour) is worked, or if the minimum requirement of 98 hours per semester is not worked, all or a portion of the tuition benefit is lost. The GA is responsible for repaying the unearned portion of tuition benefits received. In addition, the GA could lose a non-resident waiver if the number of hours that the employing department first estimated is not worked. If more hours are worked than originally reported, the tuition benefit is increased, if applicable.
GAES notifies the GA of expectations, hours of appointment, and any changes of hours worked at the start and end of each semester.
Prorated Tuition Benefits
Tuition benefits are prorated for appointments of at least 98 hours that begin after or end before the official payroll semester appointment dates. Any remaining tuition cost(s) are billed to the GA, at non-resident rates if applicable. If the prorated appointment average falls below the 98 hour minimum eligibility requirement, 100% of the tuition benefit is billed to the graduate assistant, at non-resident rates if applicable.