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ADMINISTRATIVE POLICY
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Employee Absences for Religious Holidays

Policy Contents
Effective Date: October 1995
Last Update: November 2008
Responsible University Officer:
  • Vice President for Human Resources
Policy Owner:
  • Director, Employee Relations and Compensation
Policy Contact:

Printed on: . Please go to http://policy.umn.edu for the most current version of the Policy or related document.

POLICY STATEMENT

Excused absences for observance of religious holidays are permitted for faculty, academic professional and administrative (P&A), civil service, graduate assistant, and student employees. Requests to be away from work to participate in such observances should be submitted at least two weeks prior to the proposed absence. Responsible administrators/supervisors will make reasonable accommodations for an employee’s time away from work for this purpose to the extent practical in the consideration of business needs. Planned absences for such requests may be taken as either paid vacation leave, if applicable; as time off without pay; or with equivalent time worked at a time and manner agreed upon by the employee and the responsible administrator/supervisor.

Excluded from coverage under this policy are union-represented faculty and staff employees whose rights are governed by collective bargaining agreements. Student absences from class are covered under educational policies.

REASON FOR POLICY

Excused absence from work to participate in religious observances is provided by the University in support of employee well-being.

PROCEDURES

There are no procedures associated with this policy.

FORMS/INSTRUCTIONS

There are no forms associated with this policy.

APPENDICES

There are no appendices associated with this policy.

FREQUENTLY ASKED QUESTIONS

There is no FAQ for this policy.

ADDITIONAL CONTACTS

Subject
Contact
Phone
Fax/Email
General Information or Procedural Assistance for Employees
  • Primary: Responsible administrator/supervisor
  • Secondary: Local campus, college, or administrative unit HR administrator
  • Other (as needed): Office of Human Resources specialist or consultant
Document Processing for Employees
  • HRMS Key Contact
  • Office of Human Resources Call Center

DEFINITIONS

There are no Definitions associated with this policy.

RESPONSIBILITIES

Employee
  • Requests approval to be away from work to participate in observance of a religious holiday at least two weeks prior to the proposed absence; request is to include proposal for how the time away would be taken (e.g., vacation leave, equivalent time worked).
Responsible Administrator/Supervisor
  • Decides on approval of employee’s request to be absent from work to participate in the observance of a religious holiday(s).
  • Ensures documentation of absence, as appropriate.
Vice President, Human Resources
  • Reminds University employees annually of the policy in an e-mail communication.

RELATED INFORMATION

HISTORY

Amended:
November 2008 - Policy revised to cover only employee and not student absences for religious holidays. Student absences for this purpose are covered under educational policies. In addition, the eligibility criterion requiring an appointment of 12-months for faculty, P&A, and civil service employees was eliminated. Graduate assistants and student employees were noted as covered under this policy.
Amended:
December 2007 - Policy converted to the new University-wide format for administrative policies and incorporated current practice language.
Amended:
September 2007
Adopted:
December 1994 - Policy covered both student and employee absences for religious holidays.
Effective:
October 1995

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Last modified on February 6, 2014