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ADMINISTRATIVE POLICY
Home : Human Resources : Contracts and Governing Documents

Modifying Appointments of Academic Professional and Academic Administrative Employees for Financial Stringency

Effective Date: June 2010
Last Update: June 2010
Responsible University Officer:
  • Vice President for Human Resources
Policy Owner:
  • Director, Employee Relations and Compensation
Policy Contact:

Printed on: . Please go to http://policy.umn.edu for the most current version of the Policy or related document.

POLICY STATEMENT

The University reserves the right to modify the appointment terms of Academic Professional and Academic Administrative (P&A) employees throughout the University system in order to address financial stringency. Specifically, the University may: 1) reduce P&A salaries or percentages of appointment during the term of an employee’s appointment; or 2) impose unpaid furloughs or other mandatory unpaid absences. All P&A appointments are made subject to this right regardless of funding sources and as permitted under federal regulations. This policy is effective as of June 1, 2010.

Authority

The President will determine whether a financial stringency exists. The authority to modify terms of appointment under this policy will reside with the Vice President for Human Resources.

Implementation

Any temporary modification of terms of appointment under this policy must:

  1. Address the Financial Stringency through a process that impacts all P&A appointments within the system, as opposed to those within an individual unit or college.
  2. Have a defined term, not to exceed two years.
  3. Be communicated to both PACC, through consultation, and directly to affected employees in a timely fashion in advance of implementation.

REASON FOR POLICY

This policy allows the University to take extraordinary action to reduce personnel costs in the face of unusual financial difficulties facing the institution. It complements policies and provision for other employee groups.

PROCEDURES

There are no procedures associated with this policy.

FORMS/INSTRUCTIONS

There are no forms associated with this policy.

APPENDICES

There are no appendices associated with this policy.

FREQUENTLY ASKED QUESTIONS

There are numerous questions that arise under circumstances of financial stringency and modifications to appointment terms mandated to address such situations. Questions and answers will be made available at those times that address the specific actions taken by the University.

ADDITIONAL CONTACTS

Subject
Contact
Phone
Fax/Email
General Information
OHR Administration
612-624-6556
612-625-9801
wilhe005@umn.edu

DEFINITIONS

Financial Stringency
Financial difficulties that are unusual in extent and require extraordinary rather than ordinary responses. Refer to Board of Regents Policy: Faculty Tenure, Sections 4.5 and 11, and under Interpretations - 3. Interpretation of Section 4.5 Financial Stringency.
Furlough
Mandatory time off of work, without pay. Furloughs allow the University to save on salary and benefit dollars to be used in meeting budget challenges under times of financial stringency.
PACC
Professionals and Admininistrators Consultative Committee

RESPONSIBILITIES

Vice President for Human Resources
Authorizes actions taken under this policy in response to financial stringency; implements a communications plan to provide timely notice to affected employees.
President
Determines whether a financial stringency exists.

RELATED INFORMATION

 

HISTORY

Effective:
June 2010

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Last modified on February 6, 2014