Holding the Title of Faculty Emeriti

The University of Minnesota (University) will confer the title of faculty emeriti on those eligible tenured faculty in accordance with the terms of Board of Regents Policy: Faculty Emeriti and the supporting administrative policy and associated procedures. The conferment of the faculty emeritus title will be at the faculty member’s rank at the time of the retirement. The title does not confer any employment status, rights, or associated entitlements. Under special circumstances, and with the required recommendations and approval:

• A faculty member not meeting eligibility criteria may be awarded the emeritus title.
• A faculty member may be granted a promotion within the emeritus rank.

Provisions and Terms

Scope

The policy governs the provision for awarding of the emeritus title to tenured faculty. Excluded from coverage under this policy are all other employee groups and sub-groups.

University Services and Privileges

In order to facilitate the maintenance of a significant connection with faculty emeriti, the University will provide faculty emeriti, who desire them, with the following privileges and services equal to those provided to regular faculty:

1. E-mail accounts (including internet access);
2. Library privileges;
3. Listing in the University directory and mail service;
4. Faculty discounts for computer software, recreation facilities, athletic events, and other performances and exhibitions;
5. Continuation of parking privileges at faculty rates-subject to space limitations (in such case, the next best alterative space should be offered);
6. Auditing of graduate or undergraduate level courses, subject to the instructor’s approval and relevant University policies and procedures;
7. Access to University and state policies governing the continuation of health insurance, but at the faculty member's own expense;
8. Participation in academic processions (graduations, convocations, etc.) in a position of honor; and
9. Representation of the University (upon appointment by the president) at academic ceremonies of other institutions.

Academic Unit Services and Privileges

Subject to cost and availability, academic unit administrators are encouraged to provide active emeritus faculty the following privileges, services, and facilities as are warranted by the nature of the continuing relationship with the University, but not to exceed those provided to regular faculty:

1. Office space;
2. Access to laboratories, computer, or comparable facilities requisite to the continued engagement in scholarly work or mutually agreed upon task whether on a contractual or volunteer basis;
3. Access to mail, telephone, and other routine office services (e.g. copying, secretarial); and
4. Privilege to submit proposals for sponsored research and to advise graduate students or postdoctoral research associates, subject to University rules and policies.

Continued Relationship with the University

An academic department, service, or other administrative unit may enter into a volunteer or contractual agreement with a faculty emeritus to provide services subject to terms of the contract and applicable laws and rules as referenced in Section VI of Board of Regents Policy: Faculty Emeriti.

Informal Dispute Resolution

Disputes by faculty emeriti that arise from Board of Regents Policy: Faculty Emeriti and the Administrative Policy: Holding the Title of Faculty Emeriti and associated procedures will be resolved via an informal process. The faculty member emeritus can request review by the administrative level above the administrator making the decision (e.g. at the college/campus level when the dispute concerns a decision by a department chair/head). Requests for a review and any subsequent review are to be made in a timely manner.

This policy implements Board of Regents Policy: Faculty Emeriti. The University of Minnesota Board of Regents (Board) has established the titled of “emeritus” to be awarded to tenured faculty who meet the defined standards in recognition of years of valued service and contributions to the University. This policy’s objective is to honor the past affiliation of the faculty member and encourage and maximize the inclusion of emeritus faculty as active participating members of the University Community to the extent they are willing and able.

• Conferring the Title of Faculty Emeriti

There are no forms for this policy.

Subject	Contact	Phone	Fax/Email
General Information or Procedural Assistance	Primary: Responsible administrator/supervisor Secondary: Local campus, college, or administrative unit HR administrator Other (as needed): Office of Human Resources specialist or consultant	Office of Human Resources Specialist and Consultant List	Office of Human Resources Specialist and Consultant List

There are no definitions for this policy.

College or Campus Department

• Notify the retiring eligible faculty member of the conferment of the emeritus title and the services and privileges that accompany the title or may be made available.
• Under special circumstances, initiate a recommendation to (1) award the emeritus title to an otherwise ineligible faculty member or (2) to support the promotion within the emeritus rank.

President

• Choose to support or not special circumstance recommendations initiated at the college/department level.

Board of Regents

• Choose to support or not special circumstance recommendations from the President.

There are no appendices for this policy.

There is no FAQ for this policy.

• Board of Regents Policy: Faculty Emeriti
• Human Resource Template Letter Library: Agreements with Faculty Emeriti Checklist
• Office of the General Counsel (OGC): Volunteer Contract/Info

Amended:

May 2008 - Policy converted to the new University-wide format for administrative policies. Administrative procedures approved by the University Senate and Administration in 2000 were subsumed into this policy.

Amended:

July 2000 - Administrative procedures amended to accompany Board of Regents Policy: Faculty Emeriti amended July 14, 2000.

Adopted:

January 1969 - Administrative procedures were created to accompany Board of Regents Policy: Emeritus Title for Faculty.

Effective:

May 2009