Withholding Diplomas and Official Transcripts from Students

• Updated: January 2010
• Primary Contact: See Contacts Section.

The University will not issue diplomas or official transcripts to students with financial obligations equal to, or in excess of, $100 or to students who have not satisfied any student conduct or academic integrity sanctions.

Once a student satisfies his or her financial obligation or satisfies the outstanding sanction, the diploma will be issued and the hold barring issuance of the official transcript will be removed.

The University expects students to meet any financial and/or student conduct and academic integrity obligations to the institution, both during their enrollment and upon graduation. Withholding the diploma and official transcript for not meeting these responsibilities is consistent with both of these expectations.

• Diplomas and Official Transcripts: Notification to Students of the Hold and Issuance after the Obligation is Met

There are no forms related to this policy.

Financial Obligation

Students that owe a minimum of $100 to the University handled by the University collections offices on respective campuses.

Student conduct and academic integrity sanction

A sanction imposed upon a student for violation of the University's Student Conduct Code

Registrar

Notify faculty, staff and students of the policy of withholding diplomas and official transcripts.

College or department

Advise students of the policy on the policy of withholding diplomas and official transcripts.

Campus Collections Office

Determines if diploma can be issued based on satisfactory payment of financial obligations.

Office of student Conduct and Academic Integrity (OSCAI)

Notify faculty, staff and students of the policy of withholding diplomas and official transcripts. Determines if diploma can be issued based on satisfactory resolution of obligation.

There are no appendices related to this policy.

There is no FAQ related to this policy.

There is no related information for this policy.

Amended:

December 2009 -Changes withholding of "degrees" to withholding of "diplomas and official transcripts"; Improves satisfaction of student conduct or academic integrity sanctions by expanding the policy to address these types of obligations; Aligns with practices of our peer institutions.

Effective:

December 2004